Do you hate meetings, or do you just hate pointless meetings?
It's true that sometimes, a few emails or a phone call between two people might resolve an issue much faster than six people clustered around a table for an hour. But sometimes a meeting really is the best way to get something done, and offers valuable opportunities to feel connected to coworkers and invested in our jobs.
Unfortunately, those benefits are usually lost (and employees lose valuable time) when the meeting runs too long and the conversation wanders. These guidelines will help you run an efficient and effective meeting that leaves the attendees feeling energized instead of just glad that it's finally over.
* Set an agenda ahead of time and distribute it before the meeting. Stick to the listed topics and keep a list of items to be added to the next meeting's agenda.
* Know what you want to get out of the meeting — for example, finalizing a budget or selecting vendors. Each agenda item should relate to your objective or objectives, and attendees should all be directly involved. Inviting unrelated staff or calling a meeting without a specific purpose in mind just wastes time.
* Make sure everyone has a chance to contribute. Some people listen more than they talk during meetings, but that doesn't mean they aren't engaged. Ask questions of team members who haven't spoken yet.
* Watch the clock. Start the meeting on time and do everything you can to avoid running over. Make sure to schedule breaks if you have a longer meeting planned.
* End with an action plan. At the conclusion of each meeting, make sure that each member of the team understands their assigned tasks and deadlines. Take notes and make them available to everyone after the meeting.
